We conducted a secondary data analysis of previous work completed by our multidisciplinary team of HIV specialists, implementation scientists, infectious disease physicians, and epidemiologists. Multiple qualitative studies were designed to identify barriers and facilitators to PrEP uptake and persistence among women in the Midwest. HBH was selected as the primary site for these studies because they see a substantial proportion of women who could benefit from PrEP; a previous study has indicated that up to 23% of women who receive care at HBH have indications for PrEP [19]. Our studies included data collected directly from patients and providers, in both focus groups and informant interviews. Across 4 different studies, our team conducted the following: 43 individual qualitative interviews with medical providers [20], PrEP-experienced women (ie, women who had taken PrEP) [21,22], and women newly diagnosed with HIV [23]; and 2 focus groups with 16 PrEP-naïve women [21]. Each study obtained institutional review board (IRB) approval before enrolling participants in the study and maintained approval for data analysis (refer to Multimedia Appendix 1 for full IRB, study timeline, and methods review).

Full methods and results of previous studies have been published in detail elsewhere [20-23]. Both active and passive recruitment strategies were used to identify potential participants. Passive recruitment involved posting flyers within the FQHC and sending information about the study through listservs to providers and text messages to patients. Interested individuals then contacted the study team through email, text message, or phone call. Purposive sampling occurred in studies that enrolled specific patients (ie, women who were recently diagnosed with HIV). The study team would call eligible participants, inform them of the study, and schedule an interview time if interested. Convenience sampling also occurred across studies, with the research team approaching potential participants in the waiting area of the health center. Patients were informed of the study and asked if they would be interested in scheduling an interview or focus group. All participants provided informed consent before being enrolled in the respective study.

In brief, semistructured interview guides were used by facilitators with qualitative expertise to illicit barriers and facilitators to PrEP uptake and persistence among women. Provider interview guides contained questions and prompts about bringing up HIV prevention in patient encounters (“How do you introduce PrEP to women?”), experiences prescribing PrEP (“Tell me about your role in ensuring once a woman wants to start PrEP, she is able to…”), needed clinical supports and any training experienced or desired (“What additional resources are needed for more providers to offer women PrEP?”). Interviews with PrEP-experienced women contained questions about their experience being offered PrEP, taking PrEP (“What was it like starting PrEP? Did anyone from the clinic help get you started? What supports were offered?”), and either persisting on PrEP or decision making around stopping (“Were there any personal issues that made it hard to stay on PrEP? What could help you stay on PrEP?”). Interviews with women newly diagnosed with HIV contained questions about their experiences before becoming diagnosed, probing for opportunities they could have been provided PrEP (“Before you were diagnosed, were you ever offered PrEP? What do you think about PrEP as an option to prevent HIV?”). Interviews with women who were PrEP-naïve contained questions about PrEP knowledge and attitudes (“Have you ever heard of PrEP? If so, what have you heard about it? If a clinic doctor told you that you were eligible for PrEP, how would that make you feel?”) as well as barriers and facilitators to uptake. Focus groups and key informant interviews took place in a private area within the FQHC or another location that was convenient for the participant or remotely over the phone or a secure video conferencing platform (ie, Zoom [Zoon Video Communications]). Discussions lasted 30-60 minutes. All discussions were audio recorded and professionally transcribed.

For this secondary data analysis, data from 45 total transcripts were imported into Dedoose. Two coders analyzed the transcripts, and excerpts were coded into barriers or facilitators across each CFIR domain. Next, the study team mapped each main barrier or facilitator to ERIC implementation strategies. A consensus-based process was used in which the coding team presented the mapping to the larger study team for comment and discussion, consensus was reached through careful review of the data and discussion on selection of the appropriate ERIC strategy.

This study was reviewed by the Institutional Review Board at Ann & Robert H. Lurie Children's Hospital of Chicago and received a non-human subjects research determination (IRB2025-7451). All previous studies referenced as part of this analysis were reviewed and approved by the IRBs at the University of Chicago, Northwestern University, Ann and Robert H. Lurie Children’s Hospital of Chicago; Howard Brown Health, respectively. Verbal informed consent was obtained from participants for each study. In addition, written informed consent was obtained from participants in the study that involved accessing their electronic medical record (EMR). Participants were informed that their data would be stored with no identifying information and used to understand PrEP use in women. Participants were also informed that their deidentified data would be shared across institutions for research and dissemination purposes. Participants were compensated US $40-50 across studies by a physical gift card or cash by an electronic payment app. Data within this analysis do not include any identifying information.

Our collective qualitative studies identified intervention opportunities and implementation strategies for improving PrEP uptake among Black women, which we refer to as POWER Up [24]. There has been a recent call to improve PrEP implementation for uptake among women through increased awareness and knowledge, better access to health care, and provider cultural and gender competency [25,26]. By addressing multiple levels including the individual (patient education), provider (provider training), clinic system (EMR tools and clinical champions), and broader health system (PrEP navigation), the proposed POWER Up strategies provide a comprehensive implementation plan that is likely to have a greater impact than any single strategy alone for increasing PrEP uptake [27-29].

The results highlight the need for patients to receive education on assessing their own HIV risk and HIV prevention options. Based on our interviews with providers and patients, patient education should consist of comprehensive information about PrEP (eg, effectiveness and side effects), as well as specific considerations for women. Others have advocated for similar tailoring of PrEP educational tools for women, while simultaneously ensuring providers have the confidence and competency to discuss PrEP with women who are vulnerable to HIV, particularly Black women [30-33]. Providers should deliver PrEP education to all sexually active women and have readily available brochures or pamphlets. These pamphlets should include visuals that appeal to women and information that may be specific to women, including information about taking PrEP during pregnancy and breast feeding. In addition, comprehensive and culturally-competent provider-patient communication has been noted as a critical element to improve PrEP engagement among women [34-36].

Previous research has shown that providers serve as an important gateway to introducing PrEP to patients, yet they are often uncertain about how to assess HIV risk and indications for PrEP, specifically for Black women [37-40]. Similarly, we found providers to be generally comfortable discussing PrEP with their patients but having some concerns talking about PrEP with women of color. To address this barrier, providers recommended role-playing be included within trainings about PrEP. Indeed, an effective strategy for increasing provider rates of prescribing PrEP for women are digital interactional training sessions [41]. We recommend including role-playing and interactive components in provider PrEP trainings so that providers can practice having these important conversations with patients. We also recommend including a supplementary handout so that providers have readily available information when counseling or prescribing PrEP. Updates to clinical guidelines should be disseminated to providers as needed and a feedback loop should be established to offer assessment of providers’ application of the training. Furthermore, the Centers for Disease Control and Prevention advises that all patients who are sexually active receive PrEP counseling.

Intervention studies have demonstrated that use of the EMR to provide clinical decision support for PrEP and to report PrEP outcomes to providers is an important tool for improving uptake [42-44]. However, few studies have analyzed its use in the context of assessing HIV/STI risk [45,46]. Preliminary models have primarily relied on structured EMR fields including diagnosis codes and laboratory tests that capture a limited amount of information regarding HIV risk factors [47-49]. Other relevant information that could be helpful in predicting HIV risk among women, including explicit details of social and behavioral determinants such as sexual orientation and sexual activity, are typically collected in a narrative or seminarrative format through free-text notes within the social history section of the EMR [50,51]. Consequently, fields with risk factors included within EMR alerts to identify women at high risk for HIV are often limited or incomplete, meaning EMR alerts to counsel patients and prescribe PrEP are not widely used or are inaccurate among women.

Our team identified clear gaps in documenting relevant relationship and contextual information within the EMR that impacts a woman’s HIV risk, and we identified both missed opportunities for prescribing PrEP to women as well as ways we can better capture data in the EMR to guide automated alerts of PrEP indications among women. These results can be used to optimize the EMR by creating a comprehensive sexual or social history form that considers HIV risk factors specific to women, including sexual activity of their partners. These standardized prompts and templates can be adapted to health centers as needed such that HIV risk, PrEP discussion or education, PrEP initiation, and PrEP adherence are all adequately documented and can be queried. EMR optimization allows health systems to track not only PrEP outcomes, but also to document barriers and facilitators among women at each stage of the PrEP care continuum.

Finally, PrEP navigation has been shown to improve PrEP uptake and persistence in diverse patient populations [52-54]. Among women, the results of PrEP navigation are mixed, with few studies specifically analyzing the impact of navigation on PrEP care continuum outcomes among women. A pilot study involving a randomized controlled trial compared an intervention of counseling and navigation with a brief information session for increasing PrEP among cisgender women. Although PrEP knowledge was higher among the group that received counseling and navigation, there were no significant differences seen in PrEP initiation by study arm [55]. However, another study showed that among Black and Latina cisgender women, PrEP initiation was significantly associated with receiving benefits navigation services [56]. It is likely that PrEP navigation services for women needs to be more comprehensive when compared with the model of navigation that has been used for other populations. At HBH, PrEP navigators screen and link patients interested in PrEP, including patients receiving walk-in STI testing, and assist in linking them to PrEP-related financial supports. Patients can also be linked to social services and are followed up for the first three months to assist with adherence and follow-up appointments. PrEP navigators also contact select patients who appear to be at risk for falling out of care every month to provide additional PrEP support. We recommend PrEP navigation should consist of at least 1 person who is able to assist with insurance costs related to PrEP initiation, as well as persistence efforts, including appointment and adherence reminders. PrEP navigators should respond to messages as needed and conduct at least monthly check-in appointments with patients who are currently on PrEP for the first 6 months of persistence.

This study has a few limitations to acknowledge. Data were collected from providers and patients in 1 large Midwest city and therefore may not reflect the experiences of providers and patients from other regions of the United States, specifically, regions with differences in the HIV epidemic and PrEP implementation. However, as our intention is to implement POWER Up within the Midwest first and to disseminate lessons learned from implementation, we specifically chose to analyze data from this region. Furthermore, we were not able to validate our findings by presenting them to participants for feedback. To our knowledge, we did not have any repeat participants across studies, yet we may have included some participants in multiple studies unknowingly. Although this does not change our findings, it may indicate that women who are engaged in the health care system were more likely to participate in our research studies, and the proposed implementation strategies may not address barriers among women who are less engaged in the health care system. Our study team included clinicians; however, we were not able to document patient feedback on implementation strategies. Future studies should query both patients and providers for their feedback on the proposed implementation strategies, specifically probing for adaptations by local context.

HIV prevention efforts continue to overlook the needs of women, especially Black cisgender women. Health systems must adopt evidence-based implementation strategies that address individual, provider, and clinic factors. The POWER Up strategies provide a comprehensive implementation plan that may lead to increased PrEP awareness, uptake, and persistence among women. By implementing the POWER Up strategies, health centers can find opportunities for engaging women in the PrEP care continuum and improve uptake and persistence of PrEP as needed.